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| NWS
Travel Card Program |
- Before applying for a Government Travel Card, please read
and understand the NOAA Travel Regulations.
- NEW! In
accordance with NOAA Travel Card Policy, the use of a
travel card is mandatory for an employee who travels 6
or more times a year. Infrequent travelers
may have a travel card. It is acceptable for an employee traveling less
than 6 times a year, to use their own personal
credit card for travel expenses other than those that are applied
to the Centrally Billed Account (CBA), such as airfare. Relinquishing
the travel card for infrequent travel is an employee/supervisor
decision.
- NEW! Items needed for new
Travel Cards:
- Employee Acknowledgement Statement/Cardholder Agreement,
- the GSA SmartPay 3-Year Training Completion Certificate,
- Cardholder Set Up Application,
- the beginning date of travel (if within 6 weeks),
- Verification Information must be provided (block 10 of
application),
- and contact person's name and phone number for questions.
- Plan in Advance: To avoid "Rush" situations,
please prepare and fax applications with as much notice as possible.
- NEW! Items Needed for Modifications
to Existing Accounts or Account Closures:
- The Maintenance form has been eliminated
for all changes. Name changes require hard copy documents
(i.e., marriage certificate, divorce decree), and are faxed
to 301-608-0850.
- Other modifications are to be sent by email to Janice.Evans@noaa.gov and Yvette.Garnett-Singleton@noaa.gov,
including:
- full name of cardholder,
- action to be taken,
- date needed by,
- last six digits of the account number,
- and brief reason for closing account (i.e. retirement/date).
- Please include the cardholder’s supervisor’s name.
Account closures are preferred to be received days in advance
so that account balances can be checked prior to clearances.
- The Government Cardholder Dispute Charges Form should
be faxed to the number on the form.
- Access Mandatory 3-Year GSA SmartPay Travel Card Training: http://fss.gsa.gov/webtraining/trainingdocs/traveltraining/index.cfm.
Provide completion certificates to the supervisors for local
level retention. Local, Regional, and HQs offices are to be prepared,
at any time, to submit a full list of cardholders and a copy
of the training completion certificates.
- The standard monthly limit for NWS is $5,000, with
a 20% cash advance capability. Monthly limit increase
requests are sent by email to the A/OPC and assistant, through
the approving official, with clear justification for the request.
Cash advance capability increases will not be approved above
the 20% allowed by NOAA.
- Accounts with unpaid balances past 30 days are pre-suspended.
Unpaid balances beyond 60 days are in suspension and subject
to cancellation. For accounts in suspension, Delinquency Letters
will be sent to cardholders and their supervisors, directly from
the NWS Travel Card Program Manager. A written accountability
response will be required stating actions taken, events that
led to the delinquency, measures in place to prevent future delinquencies,
and disciplinary actions (if any). Email responses from both
the cardholder and supervisor are due within 5 workdays of the
receipt of the letter. The letters and responses are also cc:’d
to the NWS Comptroller, and the Regional Office Administrative
Officer or NWS HQ FMC contact. Specific instructions will be
provided with the letters. Account balances are to be paid in
full within 25 days upon receipt of the statement.
| Travel Card Forms & Information |
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A/OPC: Jan Evans
301-713-0420 x 104 Fax
no. 301-608-0850
Alternate Assistance: Yvette Garnett-Singleton 301-713-0720
x 112
Emergency Assistance- only when NWS contacts
cannot be reached: Elissa.M.Kelsey@noaa.gov |
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www.weather.gov 
